Willkie Farr & Gallagher LLP is seeking an Administrative Assistant to support the Private Wealth group based in the Los Angeles office. Willkie is an elite international law firm of approximately 1,200 lawyers located in 16 offices in six countries. 

The ideal candidate will have a minimum of two years’ of administrative experience in a professional services or law firm environment. This role requires in office attendance Monday through Friday.

At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

• Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparing engagement letter.
• Make, screen and route calls, place conference calls and schedule appointments, travel and meeting arrangements.
• Communicate with clients about their documents and fulfill related requests. Serve as the main point of contact with all clients.
• Draft Estate planning documents, such as HCPs and POAs.
• Bind wills and prepare documents for execution.
• Assist with the Probate process as necessary.
• Support tax work by keeping client documents organized, copying, and communicating required information to clients.
• Proofread client documents and other legal documents, as requested.
• Keep meticulous records of all documents created and executed.
• Maintain communication with clients, attorneys and staff.
• Prepare client billing and input time entry.
• Assist attorneys with client outreach and business development needs when requested.
• Assist with overflow work as requested.
• Perform other duties as assigned.

• A minimum of two years’ experience in an Administrative Assistant role in a professional services or law firm environment required.
• Proficiency in Microsoft Office Suite required.
• Previous experience supporting Private Wealth practice group preferred.
• Ability to work well under pressure.
• High level of professionalism and excellent customer service skills.
• Excellent organizational skills and attention to detail.
• High level of discretion while working with sensitive information and documents.
• Candidates with notary certification preferred.

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 15 lbs. 

• Non-Exempt
• On-site

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.