Willkie Farr & Gallagher LLP is looking for Cash Receipts and Inventory Specialist to support the Finance & Accounting department based in the New York City office. Willkie is an elite international law firm of approximately 1,200 lawyers located in 16 offices in six countries.

 
The Cash Receipts and Inventory Specialist will be responsible for daily data entry and application of client and non-client payments received via firm check/cash, wire/ACH, as well as communication with attorney and legal support staff regarding the proper application of payments. They will also be responsible for monitoring AR and WIP through direct contact and follow up with partners to ensure timely billing and collections in accordance with established guidelines and procedures. There will be an emphasis on inventory review of key accounts for large institutional banking and insurance clients. The successful candidate will have a minimum of two years’ experience in cash applications and prior experience at a law firm. This role requires you in the office twice a week. 

At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

• Daily data entry and application of client and non-client payments received via firm check/cash, wire/ACH;
• Communicate with attorneys and legal support staff concerning proper application of payments;
• Conduct daily cash reconciliation and prepare daily cash balance report for distribution to management;
• Responsible for the application of on-account funds to accounts receivable as requested;
• Assist billing team with processing AR write offs;
• Research payments received that do not have adequate remittance details; work closely with collection and billing staff as needed to ensure the payments are posted to the correct account in a timely manner;
• Provide support and written documentation as required to support cash application for audits;
• Responsible for monitoring AR and WIP through follow up with billing partners to ensure timely billing and collections pursuant to Firm policy;
• Review the status of institutional clients monthly, particularly for delinquent accounts receivable, resolve issues regarding skipped payments and short payments; correspond with the billing partner to determine the best course of action;
• Perform other duties as assigned

• Associates Degree in Business or Accounting preferred;
• Two years of accounting experience in an office environment; law firm experience preferred;
• Knowledge of Financial systems, i.e., Elite 3E, Elite Enterprise, Aderant Expert, CMS or any other financial system preferred;
• Proficient in MS Office, Microsoft Excel and Word
• Commitment to maintaining confidentiality of client and office information and adhering to the Firm’s Core Values;
• Excellent communication (both verbal and written), and ability to communicate effectively with all levels of personnel;
• Willing to work additional hours (sometimes with little or no notice);
• Strong organizational and time management skills, with high degree of attention to detail(s).

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light objects, e.g., files, small objects and supplies a short distance.
• Must be able to lift, carry and move objects up to 15 lbs.

• Non-Exempt

The salary range for this role represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found  here in the Career section of the Firm’s website.

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.